How to use the find and replace feature in Microsoft Word on your Mac in 2 different ways

You can use the find and replace feature in Word on your Mac to quickly search for words you want to replace.

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You can use the find and replace feature in Word on your Mac to quickly search for words you want to replace.
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Africa Studio/Shutterstock

Sometimes a Word document needs many fixes throughout the text, and the find and replace feature can help you fix repetitive issues without wasting your time poring over pages of text.

This feature is especially helpful if you spelled a name incorrectly, didn’t capitalize a company title, or want to bold or highlight only particular words throughout your document. To make all of these changes and more, you can use the find and replace menu tool.

Regardless of what changes you make, the process is done through the “Edit” tab in the top toolbar of your Mac. You can also open the find and replace pop-up through a keyboard shortcut.

Here’s how to do both.

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How to use the find and replace feature in Word on a Mac

1. Open Microsoft Word on your Mac.

2. Click or hover over the “Edit” tab found in the top toolbar.

3. Click or hover over “Find” from the dropdown menu.

4. Click “Replace…” or hold “shift” + “command” + “H” on your keyboard.

Locate the find and replace option in the

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Locate the find and replace option in the “Edit” tab.
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Marissa Perino/Business Insider

5. This will open a side panel. Enter what you’d like to find in the first entry and what you’d like to replace it with in the second.

6. Click the “Find” button to locate the matches first, the “Replace” button to replace each individual match (highlight which one you’d like to change by clicking on the list item), or the “Replace All” button to replace all matching words or phrases.

7. Once you’ve made your changes, a pop-up will appear that reads, “All done. We made ‘ ‘ replacements.” (The number of replacements will vary depending on your document).

Find and replace.

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Find and replace.
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Marissa Perino/Business Insider

You can also click the gear icon to access other options, including specifying whole words only or including case when searching. Additionally, the gear icon gives the option to open the advanced find and search pop-up. You can also access this from the “Edit” dropdown menu.

How to use the advanced find and replace feature in Word on a Mac

1. Open Microsoft Word on your Mac.

2. Click or hover over the “Edit” tab found in the top toolbar.

3. Click or hover over “Find” from the dropdown menu.

4. Click “Advanced Find and Replace…”

Open

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Open “Advanced Find and Replace…”
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Marissa Perino/Business Insider

5. This will open a pop-up with many options, including the basic options of replace all, replace, and find, along with more specifications, such as matching prefixes and suffixes.

  • To make stylistic changes to your replacement, click “Format” at the bottom of the pop-up and choose from the list. One of the most helpful options is sometimes “Font…”

Choose an option from the

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Choose an option from the “Format” dropdown.
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6. In the font screen, you can specify a new font, style, size, color, and more. Make your adjustments and click “OK” when done.

Make advanced adjustments, such as font and size.

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Make advanced adjustments, such as font and size.
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Marissa Perino/Business Insider

7. Whatever alterations you make, the pop-up will list your formatting changes under “Replace with.”

8. Choose to replace the first match, replace all, or find the next.

9. A pop-up will appear when replacements are complete.

You can replace matching words straight from this menu.

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You can replace matching words straight from this menu.
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Marissa Perino/Business Insider

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