Insider Inc. is hiring an Operations Coordinator

coworkers office meeting

source
Shutterstock

JOB DESCRIPTION

Insider Inc, the fastest growing digital news publication in the world, has an exciting opportunity in our New York office. We’re looking for someone with office, operations, or administrative experience for this Operations Coordinator role.

The position requires an individual with vendor relations and facilities coordination experience who is capable of managing multiple priorities in a fast-paced environment. The candidate should be a natural problem-solver who likes to keep things organized and is always looking for the next way to help. In addition, applicants should be comfortable with Mac products, Google Apps, and tech troubleshooting (printers, appliances, some computer problems, etc.). Applicants should also be comfortable with lifting fifty pounds and moving light office equipment and furniture such as desks and chairs.

The ideal candidate is a detail-oriented team player with good analytical and problem solving skills, strong written and verbal communication and interpersonal skills, and a service-oriented attitude.

With a steady growing team of employees at Insider Inc, the ideal candidate for this role would understand the importance of carrying out office support tasks with a smile on her or his face and a determination to make the work environment the best it can be. Please include a brief cover letter addressed to Caitlin Harper with your application to let us know why you’re a good fit for this position.

Responsibilities:

  • Be the first point of contact for facilities issues and escalate to the building or senior staff as necessary

  • Source new vendors and maintain relationships with current food and office supplies vendors

  • Find cost-effective ways to make the office run more efficiently

  • Keep an eye on conference rooms, meeting spaces, and other general areas to ensure furniture, supplies, and equipment are in good working condition

  • Troubleshoot and create guidelines/directions for appliances such as copy machines, coffee makers, dishwashers, etc.

  • Help manage mailroom and sign for mail/packages

  • Recognize and escalate more difficult problems to senior staff

  • Be able to troubleshoot/Google a problem and solve it quickly

  • Work with manager to create a fun company culture through various office activities/events

  • Fill in for office coordinator for kitchen/office supplies restocking as necessary

Desired skills & experience

  • BA/BS degree and/or equivalent education and office experience

  • Solid knowledge of Mac products and excellent Google Apps skills

  • Well-developed problem-solving skills with the ability to discern alternatives and make objective recommendations

  • Detail-oriented, organized, and able to multi-task and prioritize

  • Ability to work effectively and communicate with multiple departments that have a wide variety of needs for their teams

  • Great attitude, sense of humor, and a willingness to learn

If this is the right opportunity for you, please apply here.